The Suppliers page helps you manage all your business partners in one place - hotels, restaurants, transportation companies, tour guides, and more. By keeping your supplier information organized, you can quickly reference contact details, track business relationships, and link suppliers to the travel services you offer.
What you'll learn:
- How to view and search your suppliers
- Creating a new supplier profile
- Understanding business types and categories
- Editing and managing suppliers
- Linking suppliers to your library blocks
Understanding Suppliers
In TravelBuilderPro, a supplier (also called a partner) is any business or individual you work with to deliver travel services to your clients. This includes:
- Hotels and accommodations
- Restaurants and dining venues
- Transportation providers
- Activity and tour operators
- Individual tour guides
- Any other service provider
Keeping supplier information in TravelBuilderPro allows you to:
- Quickly find contact details when you need them
- Link suppliers to services in your Library
- Maintain professional records for accounting and legal purposes
[Screenshot: Suppliers page showing list of suppliers with various business types]
Viewing Your Suppliers
The Suppliers List
Navigate to Suppliers in the sidebar to see all your suppliers in a table view.
[Screenshot: Suppliers list page with table view]
Table Columns
Each supplier row shows:
- Supplier — Company name and creation date
- Contact — Contact person, email, and phone
- Payment — Payment terms and method
- Blocks — Number of library blocks linked to this supplier
- Revenue — Total revenue generated with this supplier
- Status — Active or Inactive badge
- Last Transaction — Date of last update
- Actions — Edit / Delete menu
Searching and Filtering
Use the tools at the top of the page to find specific suppliers.
Search box
- Search by supplier name
- Search by contact person
- Search by email
- Results update instantly as you type
Status filter
- All status — Shows all suppliers
- Active — Shows only active suppliers
- Inactive — Shows only deactivated suppliers
Reset button
- Clears all filters
- Restores the full supplier list
[Screenshot: Search and filter controls with status dropdown]
Pagination
Suppliers are displayed 30 per page. Use the pagination controls to navigate:
- Click page numbers to jump to a specific page
- Use Previous / Next buttons to move between pages
- View the counter: “Showing X to Y of Z suppliers”
Creating a Supplier
Step 1: Start Creating
- Click the Add Supplier button to open the supplier form
[Screenshot: Add Supplier button location]
Step 2: Fill in Basic Information
Provide essential business details:
- Supplier Name (required) — Company or business name
- Legal Company Name (optional) — Official name for contracts and invoices
- Business Type (required) — Category of business
- Company Size (optional) — Number of employees
- Website (optional) — Company website URL
[Screenshot: Basic Information form section]
Business Types
Choose the category that best describes your supplier:
- Hotel & Accommodation — Hotels, resorts, B&Bs, vacation rentals
- Restaurant & Dining — Restaurants, cafés, catering services
- Transportation — Airlines, car rentals, bus companies, transfers
- Activity Provider — Adventure and excursion providers
- Tour Operator — Full-service tour companies
- Tour Guide — Individual guides and local experts
- Other — Any supplier that doesn’t fit the above categories
Step 3: Add Contact Information
Store how to reach your supplier:
- Contact Person (required) — Main point of contact
- Email (required) — Communication email address
- Phone (optional) — Phone number (international format supported)
[Screenshot: Contact Information form section]
Step 4: Enter Tax & Legal Information (Optional)
Useful for invoicing and compliance:
- Tax ID — Tax identification number
- VAT Number — VAT registration (important for EU suppliers)
- Company Registration Number — Official business registration ID
[Screenshot: Tax & Legal Information form section]
Step 5: Add Address (Optional)
Complete the supplier’s physical location:
- Street Address
- City
- State / Region
- Postal Code
- Country
[Screenshot: Address Information form section]
Step 6: Save
- Click Save in the top-right corner
- Your supplier is now active and ready to use
[Screenshot: Save button location in header]
Editing a Supplier
Opening the Edit Form
You can edit a supplier in two ways:
- Click the row — Click anywhere on the supplier row
- Use the menu — Click the three-dot menu (⋮) and select Edit
[Screenshot: Three-dot menu with Edit option]
Making Changes
- Update the fields you need
- Click Save to apply changes
- The form remains open so you can continue editing
Note: You’ll see a warning if you try to leave with unsaved changes.
Managing Supplier Status
Active vs. Inactive
- Active (green badge) — Supplier is available for use
- Inactive (gray badge) — Supplier is deactivated
Deactivating a Supplier
If you no longer work with a supplier:
- Open the supplier (row click or Edit)
- Click the three-dot menu (⋮)
- Select Delete
- Confirm the action
Important: Deleting a supplier does not permanently remove it.
It sets the status to Inactive, preserving historical data.
[Screenshot: Delete confirmation dialog]
Viewing Inactive Suppliers
To see deactivated suppliers:
- Open the Status filter
- Select Inactive or All status
Linking Suppliers to Blocks
One of the biggest benefits of suppliers is linking them to your Library blocks.
How It Works
When creating a block (accommodation, activity, transport, etc.), you can associate it with a supplier. This allows you to:
- Track which supplier provides each service
- Access supplier contact details directly from the block
- Keep your offerings organized and traceable
Viewing Linked Blocks
- The Blocks column shows how many library blocks are linked to each supplier
- A higher number indicates a frequently used supplier
[Screenshot: Blocks column showing linked block count]
